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Last updated: November 2, 2025

Privacy Policy for Notably

Notably is a privacy-focused meeting recording and transcription application. We are committed to protecting your privacy and ensuring that all your data remains under your control.

Our Privacy Philosophy

Local-First

All recordings and transcriptions are processed locally on your device

Opt-In Only

Telemetry and crash reporting are disabled by default

No Personal Data

We never collect names, emails, meeting content, or other personal information

Anonymous Only

If you enable telemetry, we only collect anonymous usage statistics

Data Processing

What Stays on Your Device

  • Audio recordings ~/Library/Application Support/com.binarygap.notably/recordings/
  • Transcriptions - Processed locally using on-device machine learning models
  • Transcription models - Downloaded and stored locally
  • All meeting content - Never leaves your device
  • Database - Stored locally, never synced or uploaded

Optional Telemetry

You can optionally enable anonymous usage analytics to help us improve Notably. This is completely optional and disabled by default.

PostHog Analytics

  • Anonymous user ID - A randomly generated UUID (e.g., "a1b2c3d4-...")
  • App lifecycle events - App start, quit, foreground/background
  • Feature usage - Recording start/stop, transcription start/complete, model downloads
  • Settings changes - UI language, keyboard shortcuts, telemetry toggle

Sentry Crash Reports

  • Error messages - Technical error descriptions
  • Stack traces - Code execution paths when errors occur
  • App version and environment - To help reproduce issues

What We NEVER Collect

Names, emails, or any personal identifiers
Recording content or audio data
Transcription text or meeting content
IP addresses (anonymized by services)
Location data
File names or meeting titles
Any personally identifiable information (PII)

Detailed Event Tracking

When telemetry is enabled, we track these events:

App Lifecycle

  • app_started: When Notably launches (app_version, platform, architecture, os_version)

Recording Events

  • recording_started: When you start a recording (has_transcription flag, model_id)
  • recording_stopped: When you stop a recording (duration_seconds)
  • recording_deleted: When you delete a recording

Transcription Events

  • transcription_started: When transcription begins (model_id, transcription_type, is_realtime)
  • transcription_completed: When transcription finishes (model_id, duration_ms, segment_count)
  • transcription_failed: If transcription fails (model_id, error_message)
  • transcription_deleted: When you delete a transcription (model_id, transcription_type)
  • new_transcription_requested: When you request a new transcription (model_id)

Model Management

  • model_download_started: When downloading a model (model_id)
  • model_download_completed: When download finishes (model_id)
  • model_download_failed: If download fails (model_id, error_message)
  • model_deleted: When you delete a model (model_id)

Settings Changes

  • ui_language_changed: When changing UI language (language)
  • transcription_language_changed: When changing transcription language (language)
  • realtime_model_changed: When changing realtime transcription model (model_id)
  • telemetry_settings_changed: When toggling telemetry (enabled)
  • keyboard_shortcut_changed: When changing keyboard shortcuts (modifiers, key)

Onboarding

  • onboarding_skipped: If you skip onboarding (last_slide)
  • onboarding_completed: When you complete onboarding

Third-Party Services

PostHog

Analytics platform for usage statistics (hosted in US/EU)

Sentry

Error tracking platform for crash reports (hosted in US)

Both services are configured to anonymize data, do not receive any personal information, are used only when you opt in, and can be disabled at any time.

Your Controls

Disabling Telemetry

You can disable telemetry at any time:

  1. 1 Open Settings ⌘,
  2. 2 Go to General tab
  3. 3 Toggle "Enable Telemetry" off

Your anonymous user ID is displayed in Settings so you can identify your data if needed.

Deleting Your Data

To delete all locally stored data:

  1. 1 Uninstall Notably
  2. 2 Delete ~/Library/Application Support/com.binarygap.notably/

If you enabled telemetry and want your analytics data deleted, contact us at privacy@binarygap.io with your user ID.

Data Retention

∞

Local Data

Retained until you delete it or uninstall

12

Analytics Data

Months, then automatically deleted

90

Crash Reports

Days, then automatically deleted

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

Contact Us

If you have questions about this privacy policy:

This privacy policy is governed by applicable privacy laws. Notably is developed by Breno Pinto.

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